Privacy Policy

Tempus Ultra handles your information with the same calm precision we bring to contracts, business strategy, and policy counsel. This Privacy Policy explains what information we collect, how we use it, and how we protect every inquiry, consultation, and partnership request processed through our services.

Information We Collect

Contact and Inquiry Information

When you reach out via our inquiry form or email, we collect your name and contact details such as email and phone number, the organization name, a description of your legal matter or situation, preferred communication channels, any documents you attach to illustrate the matter, and metadata such as timestamps and IP addresses necessary to route inquiries, confirm receipt, and prioritize urgent requests.

Consultation Records

During consultations, we record notes that reference the legal, commercial, or policy context you describe, as this information shapes precise advice. We archive final scope documents and communication trails to maintain clarity about agreed next steps.

How We Use Your Information
Your information helps us:
1. Evaluate fit and schedule the proper advisor
2. Deliver disciplined responses within one business day for non-urgent matters, or sooner when urgency is flagged
3. Provide comprehensive contract review, policy advisory, and strategic legal guidance
4. Uphold our structured steps - inquiry acknowledgement, intake review, scope confirmation, and follow-up options
5. Assess engagements for quality and improve how we organize remote meetings (Zoom, Google Meet, or in-person sessions)

We never sell or rent your data. Information is only shared with internal team members and trusted advisors who maintain the same confidentiality standards when their input is required for advisory decisions.

Cookies and Digital Tools
Our website uses minimal technical cookies required for basic navigation and analytics.
These cookies:
i. Remember preference settings
ii. Monitor website performance for accessibility and speed improvements

You may disable cookies through your browser settings, though this may limit certain features. The site will still load, but may treat you as a new visitor each session.

Data Security and Retention
Security Measures:
1. Data is stored in encrypted formats on secure servers with restricted access
2. Payment credentials are never collected directly
3. Fees and retainers are handled through secure invoicing platforms compliant with industry standards

Retention Period
We retain correspondence and project documents as long as necessary to:
a) Fulfill our contractual duties
b) Respond to potential claims
c) Comply with legal requirements in Kenya and beyond

When you request it, we will delete or anonymize your data unless retention is required by law or ongoing legal obligations.

Your Rights
Under Kenyan data protection laws, you may:
1. Request a copy of the personal information we hold
2. Ask for corrections to your information
3. Request deletion of your data (unless we have a legitimate reason to retain it)
4. Withdraw consent for data processing

To exercise your rights: Contact us at info@tempusultra.co.ke with your request. We aim to respond within one business day with confirmation of next steps or an explanation if more time is needed for verification.

If you believe we have not upheld this privacy policy, you are welcome to raise the concern directly with us, and we will respond with transparency. If unsatisfied, complain to the Office of the Data Protection Commissioner (ODPC). We also comply with applicable Kenyan data protection regulations governing the collection and retention of advisory information.

Children's Privacy
Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children.

International Data Transfers
While our practice is based in Kenya, we may engage cloud service providers that store data on international servers. All such providers maintain adequate security standards and comply with applicable data protection laws.

Changes to This Policy
We review this policy periodically to ensure it reflects our evolving services and the legal framework guiding them. Any changes will be posted on this page with an updated effective date. Continued use of our services after changes constitutes acceptance of the updated policy.

Contact Us
For questions about this Privacy Policy or our data practices:

Email: info@tempusultra.co.ke
Response Time: Within one business day

Are you ready to move forward with clarity? Email info@tempusultra.co.ke to begin a structured inquiry.